The Principal Investigator (P.I.) sets the nature and direction of their research programs, train students, seek and obtain funding for their research activities, and communicate the results of their research to the public, consistent with any requirements of their research sponsors. Researchers are responsible for managing and conducting their research projects and for the overall sound administration of all research funds allocated to them, in accordance with the funding agency guidelines, University policies and with ethical and legal standards.

A co-investigator (co-applicant) is a member of the research group applying for a grant who provides ongoing expertise and support for the project, which is essential to the success of the research, and has access to grant funds.

A collaborator is a researcher from any sector who may be formally associated with a research team that is applying for a team grant, but who will not have access to grant funds. 

A research facilitator supports researchers by providing strategic advice on grant writing, funding opportunities, partnerships, communication of research results and outreach activities.

Research grants include all funds awarded with the intent of encouraging a professor's research efforts or other studies done at the University. These funds are to be utilized exclusively for the purposes described in the grant application. These grants do not restrict the publication of research results. Grants are generally funds distributed by federal grant councils and other non-profit, philanthropical agencies. Policy 48 defines the regulations guarding grants, research contracts, and service contracts administered by the University of Ottawa.

Research contracts are formal agreements between the University and a sponsor to provide support for a specific activity under defined terms and conditions. Contracts generally contain provisions related to the work to be conducted, the time periods over which the work will be performed, confidentiality, ownership rights, commercial exploitation and licensing rights, etc.

Expense accounts uniquely identify each type of transaction taking place within a Cost Centre. Individual expense account numbers exist for such items as salaries, equipment, materials, supplies, and travel, etc.

A FOAP is an account identified by a unique number assigned by Research Management Services for each research project. All research project expenses are charged to expense accounts within the cost centre.

External sources are funding opportunities outside of the University of Ottawa available to researchers.

Internal sources are funding opportunities available through various organizations at the University of Ottawa.

A sponsor is the organisation or the agency providing a researcher funds for a particular research project.

Overhead relates to indirect costs associated to the conduct of the research project, such as heating, electricity, administrative support, etc. and are mostly applicable to research contracts.

Research compliance consists of all of the researcher’s responsibilities in the conduct of research related to ethics, animal care, biosafety and biohazard.

The RE form is an internal university form required with each research grant or contract. This form is mandatory for all research projects and is designed so that the University of Ottawa’s Faculty Research Offices are made aware of any required certificates and any other obligations that may be involved in the proposed research. The signature on this form confirms with RMS the approval of the faculty.

The Tri-Council agencies are the Canadian Institute of Health Research (CIHR), the Natural Sciences and Engineering Research Council of Canada (NSERC) and the Social Sciences and Humanities Research Council (SSHRC). They represent a major source of external funding.

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