The applicant’s faculty must review and approve the application. Applicants must submit an RE form with the appropriate signatures. RMS will not accept application past the deadlines nor without the faculty approval. RMS will reject incomplete applications.
A multi-disciplinary Selection Committee will review the applications. Taking this into consideration, the proposal should be written for non-experts.
Two selection committees will be established for the SFO:
In the Social Sciences and Humanities
In Sciences, Engineering and Health Sciences
IMPORTANT NOTE: The Vice-President, Research or their delegate will chair the review committees. Applicants can suggest which committee should review their proposal. RMS will direct the application to the appropriate committee. For each competition, RMS will draw committee members from a pool of potential members.
Applications will be assessed using the following criteria:
Scientific merit of the proposal, including:
Originality and innovation
Clarity and scope of objectives
Feasibility and adequacy of methodological approach
Importance of the expected outcome of the research
Quality of the presentation, clear, concise, legible and complete
Record of research achievement, including, without limitation, the following factors:
Quality and significance of past contributions
Level of research activity relative to the stage of the applicant's career
Need for funds and Budget Justification:
Need for SFO funds and justification of the request relative to other currently-held and/or available funding (Other currently-held funds must be clearly indicated in the applicant's C.V)
Plan to apply for external, peer-reviewed funding
The applicant must demonstrate their plans for applying for peer-reviewed external funding within the next 12 – 18 months. The primary objective of this program is to increase the likelihood of competing successfully for such funding. The applicant should briefly demonstrate that they have identified potential external funding organizations (including granting councils, industry, foundations, government etc.), that they have an awareness of the evaluation criteria and guidelines of the said external funding organizations and that the proposed work will support and strengthen a future grant application.
Contribution to the training of students:
Applicants must clearly explain how they plan to involve students in the project and how their project will contribute to the training of highly qualified personnel
IMPORTANT NOTE: The evaluation for the SFO is based on the available documentation in the original application.
Guidelines on how to present an application
Avoid acronyms and abbreviations or explain them fully
Write the proposal for a multidisciplinary scientific audience not expert in your discipline
Include a clear description of your research objectives, why the research you are proposing is important, how it relates to prior work/state of the art and what the impact of the findings will be on the discipline
Explain and support the methodological approach
Describe any prior work that you may have performed to demonstrate your ability to deliver on the project
Outline the risks and pitfalls, if any, and explain how they will be addressed
Outline the resources available for this project and specify how they help you advance your research
Provide a realistic timeframe
Explain your plans for the disseminating results
Explain how the proposed research supports or enhances a future application
Budget Justification, Eligible and Non-eligible Expenses
The maximum award for the SFO is$20,000 ($10,000.00 SFO & $10,000.00 faculty) over one year. The budget section must describe the budget for the entire research project, including both the SFO & the Faculty matching contribution.
The justification must:
Demonstrate the need for the SFO funds relative to other funding available to the applicant
Explain how the costs were established for each item in the budget
Describe and justify how budget items are needed to accomplish the objectives
Demonstrate how the funds contribute towards the direct costs of the research
Demonstrate the economical use of funds
Example of Eligible Expenses:
Examples of Non-eligible Expenses:
Research assistants, students salaries
Materials and supplies for research
Research-related travel (PI only) for data collection
Other direct research costs
Professional fees to the grantee
Administrative fees/standard monthly connection or rental costs of telephones/connection or installation of lines (telephone or other links), voice mail
Cell phones, Blackberry devices, and/or personal digital assistant devices
Library acquisition, computer and other services already provided by the University
Cost of alcohol, entertainment, or gifts
Travel to conferences and scholarly meetings
Buy-out related cost
Awardees must, on request of the Office of the Vice-President Research (or delegate), submit a final report to RMS (1 page) describing progress in light of original project objectives and your plans to pursue the research.
The funds will be released once all certification requirements are met (ethics of research with human subjects and/or stem cells, animal care, radiation safety, etc.)
Any unused funds at the end of the project must be returned to the RDP program. Researchers can request an extension to use the funds. The extension will be in time only, not funds. To request a one year extension, researchers have to write to RMS and justify how the extension will help them advance their project. For more information please contact Research Management Services at firstname.lastname@example.org.