From: Sylvain Charbonneau
To: Members of the Research Community
Subject: Payments to New International Students Abroad During COVID-19 Pandemic
Following the e-mail from the Office of the Vice-Provost, Graduate and Postdoctoral Studies dated August 17, 2020 (see attached), and due to the exceptional circumstances inherent to the COVID-19 pandemic and the current uncertainty associated with international mobility, the University recently assessed the risks and acceptable methods for payments to new international students scheduled to start their studies with the University of Ottawa at distance in the Fall 2020.
Soft-funded Research Bursaries:
Currently, Soft-funded Research Bursaries (SFRB) are administered by submitting a Form-B to Human Resources. To process the SFRB with a Form-B, an international student is required to hold a valid study permit, a Social Insurance Number (SIN) and a Canadian bank account. New international students who will not be coming to Canada this fall are unable to meet these requirements.
Therefore, the University of Ottawa developed a procedure regarding the method of payment for SFRB to newly admitted international students who have not met these requirements. The SFRB will be deposited in the uoCampus student account in one lump sum. The administrative process to transfer the SFRB in the uoCampus student account is attached.
As with the scholarships, tuition fees and university fees owed to the University will be applied against the SFRB. Students will be required to pay the balance of the fees, if any. If the scholarship and/or SFRB cover the entirety of the fees and an amount is owed to the student, we will only be able to transfer the funds once the student has a Canadian bank account.
IMPORTANT NOTE: This new procedure does not affect current international students in possession of a valid study permit, a Social Insurance Number (SIN) and a Canadian bank account, and who cannot return to Canada due to COVID-19. For these students, the research administrators are invited to proceed with the regular method of payment (Form-B).
Teaching Assistants and Research Assistants:
In order for the University to consider offering any employment contract (ex: teaching or research assistantship), to an international student, they must demonstrate that they have a valid study permit, a social insurance number and that they can legally work in Canada. The University can only transfer funds associated with such employment contract if the student has a Canadian bank account. The Research Administrators are invited to proceed with the regular method of payment (Form-S).
This exceptional situation is raising new challenges, and as we navigate together through this global pandemic, we thank researchers, employees and students for their ongoing collaboration and precious support.
Sylvain Charbonneau, Ph.D.
550, rue Cumberland (246)
Ottawa, Ontario K1N 6N5