Knowledge Mobilization (KMb) Excellence Award 2020-2021 (Closed)


****Caution: The guidelines for the competition objectives and requirements have changed significantly. Please read all the guidelines carefully. Write to if you have any questions****


The Knowledge Mobilization Excellence Award (KMbE Award) is designed to recognize up to two researchers who have each conducted an impactful research project that has involved knowledge users throughout the research and knowledge mobilization (KMb) process.  Knowledge users are the people (stakeholders, decision makers, policymakers, practitioners, community members, patients, and many others) who can potentially use the research results to make informed decisions or otherwise benefit from the research.

We recognize that achieving a more equitable, diverse and inclusive Canadian research enterprise is essential to creating the excellent, innovative and high impact research needed to seize opportunities and meet global challenges. Therefore, we will give special consideration to projects that involve knowledge users from underrepresented or disadvantaged groups.

Priority will be given to exemplary research projects that can demonstrate:

  1. Evidence of knowledge user engagement throughout the research and KMb process;
  2. Evidence of research excellence and influence on decisions, public debate, policies, services, programs, practices, systems, or behaviours; and
  3. Evidence of lessons learned from the research and KMb process or KMb capacity building.

The Knowledge Mobilization Excellence Award is funded by the Social Sciences and Humanities Research Council’s Exchange Grant. The total amount awarded is limited to $7,000 per researcher. Within one year of receipt, the funds must be used to extend the knowledge mobilization activity being recognized or to support new knowledge mobilization activities.

There is one competition per year for the Knowledge Mobilization Excellence Award. This year, the deadline is March 24, 2021. Please submit the application (in a single PDF file) to: .


Eligibility criteria

The KMbE Award is open to researchers from all disciplines. For the application to be eligible, the applicant must:

  • Hold a full-time, tenure, or a tenure-track position at the University of Ottawa; and
  • Be the principal investigator of the completed research project.

In addition, the completed research project must also:

  • Have generated socially relevant outcomes or impacts; and
  • Completed less than five years from the date of application.

Note: Awardees from the previous Knowledge Mobilization Excellence Award Competition are not eligible to participate in this competition.

Selection priorities

Mid-Career or Established Researchers:

This category recognizes mid-career or established researchers, including those who have held a full-time, tenure, or tenure-track position for over five years.

Early Career Researchers:


This category recognizes researchers at the beginning of their academic career, including those who have held a full-time, tenure, or tenure-track position for five years or less.

Application Deadlines, Requirements and Review Process

Application Deadlines

The deadline is March 24, 2021. Research Management Services (RMS) must receive applications by 4 p.m. on the deadline date.

Applications must be submitted electronically (in a single PDF file) to:

Knowledge Mobilization Excellence Award
Research Management Services


Application Requirements

  • Application: The application must describe a completed research project that involved knowledge users throughout the research and the KMb process, and that successfully influenced changes in decisions, public debate, policies, services, programs, practices, systems or behaviours (three pages maximum):
  • Completed research project:
    • A summary of the exemplary research project and the most important results.
      • What did you do?
      • Why did you do it?
      • Who did you do it with?
      • What did you learn?
  • Knowledge mobilization approaches:
    • Describe how knowledge users were engaged in the research project and the knowledge mobilization process.
    • Describe the most impactful knowledge mobilization activities in this project.
      • Demonstrate the kind of contributions, outputs, deliverables or knowledge mobilization activities that were produced; and
      • Provide evidence or examples of the changes that occurred following your research project, or KMb activities, on public debate, policies, programs, practices, systems, or behaviours.
  • Lessons learned:
    • Describe lessons learned from the research and KMb process or your KMb best practices.  
      • Explain what contributed to successfully influencing change
      • Explain what you would do differently if you could start over
  • Capacity building in KMb:
    • Provide a description of the roles and overall contribution of the applicant, knowledge users, other team members, and students to the research project and knowledge mobilization activities.
    • If applicable, explain how your project helped build capacity in research and knowledge mobilization for your knowledge users, team members, and students.
  • Two letters of support from stakeholders, knowledge users, participants, collaborators, or partners:  
    • To offer an overall assessment of their involvement in the completed research project’s research and knowledge mobilization process and the quality of the partnership; and
    • To provide examples of the learnings and the changes that the completed research project, the research partnership, and the knowledge mobilization activities had on their organization, services, clients, etc.
  • Letters of support must:
    • Be dated and signed
    • Show an official letterhead
    • Be a maximum of two pages long
    • Include the writer’s position, affiliation, email address, and telephone number
    • Include the applicant’s name, and how long and in what capacity the writer has known the applicant; and
  • Letters of support must be included in the application in PDF format.
  • Budget justification for extension or development of KMb activities (one page maximum – see below for examples of eligible and non-eligible expenses).
    • The budget will be used to confirm eligibility. It will not be evaluated during the adjudication process.
  • Request for Funds form (RE form) completed and signed. This form confirms that the researcher and the Faculty approve the proposal.

Proposals must be formatted in accordance with generally accepted granting council standards (Times New Roman, regular 12 pts, single-spaced, or any comparable font).


Eligible and non-eligible expenses

The maximum award for the KMbE Award is $7,000 awarded over one year. KMbE Award funds must be used to extend the knowledge mobilization activities being recognized, or to support other KMb activities.

Example of eligible expenses: Examples of non-eligible expenses:
  • Research staff, students
  • Honoraria for guest speakers
  • Materials and supplies for research
  • Travel/teleconferencing fees
  • Room and audiovisual equipment rentals
  • Expenses related to meetings or workshops
  • Promotion or publication fees
  • Travel to networking/knowledge exchange meetings with knowledge users
  • Other direct costs
  • Professional/consulting fees to the awardee and other team members
  • Cellphones, Blackberry devices, and/or personal digital assistant devices
  • Cost of alcohol, entertainment, or gifts


Adjudication and Evaluation Criteria

Applications will be evaluated by a multidisciplinary selection committee appointed by the vice-president, research or a delegate, according to the following criteria:

  • Relevance, importance, and clarity of the application (20%): Relevance and importance of the completed research project and knowledge mobilization approaches; application is well-written and clear.
  • Impact and outcomes (70%):
    • Evidence of knowledge user engagement throughout the research project and KMb process
    • Evidence of KMb contributions, outputs, deliverables, or activities produced
    • Effectiveness of KMb process to
      • Raise awareness among knowledge users;
      • Inform decisions, public debates, policies, practice, or
      • Influence change in public debate, policies, programs, practices or behaviours or other broader societal outcomes.
    • Level of KMb capacity building for students, team members, and knowledge users
  • Appropriateness of KMb practices and lessons learned (10%):
    • Evidence of use of appropriate research and KMb processes to engage knowledge users; and
    • Evidence of lessons learned or development of KMb best practices.


Proposal formats and Suggestions for the preparation of proposals


Proposals must be formatted in accordance with generally accepted standards at the granting councils, as follows:

General Presentation

When you prepare your application, supporting materials and attachments, follow these guidelines:

  • Text must be single-spaced, with no more than six lines per inch. Text must be in black color; and
  • The accepted font is Times New Roman regular 12 pts, or any comparable font – nothing smaller.


  • All text, including references, must conform to these standards. Incomplete applications and/or applications that do not meet the presentation standards may be rejected or be at a disadvantage in comparison with those that are complete and respect the presentation standards.
  • Color images submitted in the application will not be duplicated in color for the peer reviewers.
  • Condensed font and applications completed strictly in italics, are not acceptable.
  • Be concise;
  • Avoid using acronyms and abbreviations or explain them fully; and
  • Write your application for an audience not expert in your discipline.
Other requirements

Any funds remaining at the end of the validity period indicated on the official Notification of Decision will be returned to the competition.

Recipients must be available for a Knowledge Mobilization event (date to be confirmed) or for the development of other promotional products to showcase their award-winning research and KMb.

For more information, please contact Research Management Services at

Winners of the KMb Excellence Award

The winners of the 2020-2021 KMb Excellence Award are:

  • Wendy Gifford - Faculty of Health Sciences
  • François Larocque - Faculty of Law, Common Law Section


Find out more about the winners of the 2020-2021 KMb Excellence Award


The winners of the 2019-2020 KMb Excellence Award are:

  • Patrick O'Byrne - Faculty of Health Sciences
  • Lynne Leonard - Faculty of Medicine
  • Ryan Katz-Rosene - Faculty of Social Sciences


Find out more about the winners of the 2019-2020 KMb Excellence Award


The winners of the 2018-2019 KMb Excellence Award are:

  • Manisha Kulkarni - Faculty of Medicine
  • Stéphanie Gaudet - Faculty of Social Sciences
  • Bénédicte Fontaine - Faculty of Health Sciences


Find out more about the winners of the 2018-2019 KMb Excellence Award

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