Guide to the uOttawa invention disclosure form

The Invention and Technology Transfer Policy [Policy 29] and the Association of Professors of the University of Ottawa (APUO) Collective Agreement [Article 35] support the disclosure of inventions by uOttawa Inventors to the university. The Invention Disclosure Form is used to record inventions made at uOttawa using uOttawa resources and/or facilities.

An invention is defined as something which is more than an idea, theorem or algorithm. In patent terms, it should be new, non-obvious and useful. Data for preparation of the invention, and the results of its use or performance should be included in the Invention Disclosure Form. The invention should be narrowly described, so that it may be distinguished from other similar things that can be found in open literature, including in published patents and patent applications. The benefits and advantages of the invention should be stated in comparison to the “golden standard” in the field of application of the invention, or in comparison to analogous things that are already available.

Submission instructions

Please submit an electronic version of the completed Invention Disclosure Form or return the form in person at SITE 3042.

If you need any assistance or require more information on the disclosure process, please contact Innovation Support Services.

Title of invention

Provide a brief, unique identifying phrase for the invention.


  • The title may become public and may be used as the identification of the invention in agreements.
  • Do not reveal novel and useful features of the invention in the title.
List of inventors

Name all the Inventors who made a creative and necessary contribution to the invention.


  • All faculty, staff, students or visiting scientists who used uOttawa facilities in the creation of the invention must be listed here.
  • Include cross-appointed faculty or other personnel in affiliated hospitals as well as collaborators at other institutions, agencies and companies.
  • Citizenship, home address, home telephone number and are required in order to expedite the preparation of documents for the filing of a patent application.
  • Your home address and non-uOttawa email will help us contact you in the future if there are any developments on your invention (e.g. distribution of revenues derived from the commercialization of the invention).
Invention description

Give a clear description of your invention. Attach additional information, graphs, drawings, etc. as necessary.

Provide a summary of your invention, and identify its novel properties. Attach a detailed description and as much data as is available showing that the invention works for its intended purpose.


  • The detailed description of the invention can be in the form of a draft manuscript.
  • If the invention is an improvement to a prior disclosure, identify it and explain why the new invention is different.


What problem does your invention solve?

Describe the need, the problem or the technical limitation that your invention solves.


How is your invention superior to currently used methods of dealing with the problem?

Provide the advantages of your invention over the “golden standard” in the field.


List publications or patents, of which you are aware, that relate to your invention. Please provide citations.

List any prior public disclosures, including the date at which each disclosure occurred.


  • This can include abstracts, oral talks, presentations, posters and publications.
  • Prior public disclosures can impact patentability or limit patentability in certain countries.


Identify those specific features of your invention that you believe to be original.

List the technical features of your invention that enable it to be superior to currently used methods of dealing with the problem.


List immediate and possible future uses of your invention.

Indicate the different applications that your invention can lead to. Focus on possible future uses of your invention that may be beneficial to industry.


Who might be interested in your invention? Be as specific as possible. Give company and individual names.

List the companies and/or individuals that may be interested in receiving more information about your invention. These companies or individuals could also be potential collaborators.


Do you expect to continue towards the improvement/commercialization of your invention?

The answer to this question indicates how involved you would like to be in pushing it further towards a proof-of-concept that would be of interest to industry.

General information

Has a prototype of your invention been made?

The answer to this question will indicate how far along your invention is in the development cycle.


Has the prototype been tested?

The answer to this question will indicate how far along your invention is in the development cycle.


Is pictorial evidence (prints, slides, videos, etc.) of your invention/research available?

A picture is worth a thousand words, and may help visualize the invention.


Has any publication or disclosure of your invention been made? Has information pertaining to the invention been included in a student thesis? If yes, please elaborate and attach copies, if possible.

Prior public disclosures can impact patentability or limit patentability in certain countries.

The abstract of a student’s thesis is published when the thesis is submitted to the Faculty of Graduate and Postdoctoral Studies.

Ownership and research support

Was the invention the result of research conducted on University of Ottawa premises

If the research was conducted on more than one site, please identify other locations, including locations external to uOttawa.


This information allows uOttawa to properly inform other parties about the disclosure, and to establish subsequent inter-institutional or joint ownership agreements.


List all sources of funding for the invention: Sponsor and grant or contract number.

Accurately state the funding received which directly supported the research leading to the invention.


Funding includes support for salaries and research materials. The sponsor and grant or contract number are needed to locate the funding agreement and identify any legal encumbrances on the invention. If appropriate, uOttawa will report the invention to the Sponsor.


At the time the invention was made, were you (or any inventor) covered by the uOttawa Invention and Technology Transfer policy/APUO collective agreement?

If you had started working on the invention while at another institution, and completed it at uOttawa using uOttawa resources, then the uOttawa policy applies.


Are you prepared to assign ownership of the invention to uOttawa? (If “no”, please specify reasons).


According to the Inventions and Intellectual Property Policy and the Collective Agreement, the rights to the invention developed on uOttawa premises with uOttawa resources belong to uOttawa. This implies that uOttawa Inventors will be invited to assign their rights in the invention to uOttawa. However, there may be extenuating circumstances which would exclude the application of the Policy and Collective Agreement. It is these circumstances that the university would like to discuss with you.


Are you a party to any other agreement(s) pertaining to the invention (eg. MTA, NDA, or collaboration agreement with another entity?) If yes, please provide details and attach copy of agreement.

Identify any agreement governing the research that is not declared under a Sponsor.

This can include material transfer agreements (MTAs), non-disclosure agreements (NDAs), inter-institutional agreements, and collaboration agreements.


The invention is also subject to the terms of any of these agreements, If the invention is an improvement to addition to a prior invention, identify the prior invention. Specify the contractual party and the effective date so that the agreement can be located and that party notified of the disclosure.

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