Upon granting full approval, an ethics certificate (PDF version) is issued via email. At this time, recruitment and data collection may begin as outlined in the application. Generally speaking, ethics approval applies for one year. However, any modification to the project must first be approved by the appropriate REB before the changes can be implemented. An annual status report for ongoing projects must be submitted. Renewals apply for one year. A maximum of four renewals may be submitted for one same project. Note that approvals may be valid for a total of five consecutive years.
Some concerns must be addressed before approval is granted. The REB could mandate its Chair or the Protocol officer, with or without other members, to grant ethics approval when the concerns have been satisfactorily addressed.
Based on the documentation provided, the REB is unable to make a decision. The decision for approval is deferred pending receipt of additional information as specified by the REB. The ethics application needs to be resubmitted for a complete evaluation by the REB.
Based on the documentation provided, the application is not approved. The reasons and concerns of the REB will be provided to the research team.
1B approval (Release of funds)
There are instances where a project is not yet ready to be reviewed by an REB because the development of research methodology and/or instruments has not progressed to the point where a full ethics protocol can be submitted to the REB, yet where interim funding is needed in order to enable preparatory work to be conducted. A ''1B approval'' is given for this preliminary research stage whereby there is no involvement of human participants.