University Research Chair Renewal

University Research Chairs (URC) and Research Chairs in Canadian Francophonie (RCCF) are 5-year terms, renewable once following a positive recommendation from the Dean and from the University’s Research Chairs Evaluation Committee (RCEC). Exceptionally, a third and final term with reduced financial support may be allocated.

Any University Research Chair granted to a researcher is a privilege recognizing and supporting his or her scientific achievements and allowing the University of Ottawa to both increase its expertise in a given area and heighten its national and international profile. For these reasons, the University must periodically assess the accomplishments brought about by its various Chairs.

The renewal applications, including external evaluations, are adjudicated based on the following criteria (last five years of the chair mandate):

  • The level of research excellence and productivity achieved by the nominee;
  • The level of impact and international recognition in the field;
  • The ability to have successfully attracted and retained excellent students, trainees and future researchers; and plans to do so in the next chair mandate;
  • The relevance of the proposed research program in relation to the University's strategic areas of development in research; and
  • The originality and quality of the proposed research program.

The renewal process, which involves seven steps, is designed to produce a decision before the Chair's term expires.

Renewal Process

1. Recommendation from the Dean (1 to 2 pages)

The Office of the Vice-President, Research, obtains an opinion from the Dean to whom the nominee reports. If the Dean does not support the application for renewal, the renewal process does not take place.

2. List of Four Potential Independent Reviewers

Upon receiving a positive recommendation from the Dean, the Research Chairs Coordinator will contact the nominee to provide more information about the next steps and ask for the name and contact information of four independent reviewers (including at least one from abroad), who could be contacted by the Office of the Vice-President, Research to provide an evaluation of the renewal application.

3. Preparation of a Renewal Application

Upon being contacted by the Research Chairs Coordinator, the nominee is asked to prepare an application for renewal. In collaboration with their Faculty’s Research Facilitator, nominees are required to submit the following documents:

  • Performance report written by the nominee (3 to 5 pages).
  • Proposed research program written by the nominee (3 to 5 pages).
  • Budget plan and justification: The total budget is $25K per year for five years and may be used to support the core costs of research (e.g., research assistants/associates, graduate students, consumable supplies, and user fees). Up to $5K of this total budget may be used as a salary supplement to the nominee. In this section, please explain and justify how the budget will be used and the proportion of the budget to be allocated to costs of research versus a salary supplement. Note that the funding allocated for the core costs of research is provided in addition to and not as a substitute for a nominee’s concurrent sources of external funding;
  • Current Curriculum Vitae (OCGS format; last 8 years);
  • List of five (5) most significant research contributions made during his or her career, explaining their impact;

Detailed Instructions

4. Submission of a Renewal Application

Please send the renewal application to the Research Chairs Coordinator.

5. External Review by Three Experts in the Field

The Research Chairs Coordinator is responsible for sending the renewal application to external reviewers in the field.

6. Internal Evaluation by the Research Chairs Evaluation Committee (RCEC)

The renewal application, including external evaluations, is adjudicated based on the following criteria (last five years of the chair mandate):

  • The level of research excellence and productivity achieved by the nominee;
  • The level of impact and international recognition in the field;
  • The ability to have successfully attracted and retained excellent students, trainees and future researchers; and plans to do so in the next chair mandate;
  • The relevance of the proposed research program in relation to the University's strategic areas of development in research; and
  • The originality and quality of the proposed research program.
7. Notice of Decision

Following the RCEC’s final recommendation, a notice of decision is sent to the Dean of the nominating Faculty. There is no appeal process.

Teaching Release

URC and RCCF chairholders may be eligible for teaching release of a one-semester course (2 to 3 credits/year) as negotiated with the Dean of the Faculty.

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